SAP Business One Overview
Achieve a New Level of Control and Increase Profitability.
SAP Business One is an affordable, easy-to-use business management software application designed specifically for small and midsize businesses. It enables you to manage your critical business functions across sales, distribution, and financials, all in a single integrated system. With SAP Business One, you can instantaneously access a complete and up-to-the-minute view of your business-so you can respond to customers faster and grow your business more profitably.
By implementing SAP Business One, you and your staff can :
Expand your business and your customer base with Web-based CRM and e-commerce capabilities.
Take proactive control of your business through automatic alerts, workflows, and response to key business events and customer needs.
Streamline your operations by seamlessly integrating key business processes.
Customize SAP Business One to support your changing needs and individual user preferences with easy-to use customization tools.
SAP Business One – Features and Functions
SAP Business One gives you instant access to your critical business information-precisely when you need it-to run your business. This comprehensive application covers all your core operations, giving you keen insight so you can confidently make informed business decisions. With SAP Business One, virtually all aspects of your business-including administration, customer relationship management, operations, distributions, and financials-become more agile.
1. Accounting and Financials
Financial accounting - Handle all your financial transactions, including general ledger, journal entries, budgeting, and account setup and maintenance in one system, with comprehensive tools and reports.
Budgeting - Manage budget creation, allocation, and distribution. Provide budget tracking, reporting, and alerts that notify the responsible users whenever a transaction exceeds a monthly or annual budget limit.
Banking - Track all banking processes such as cash receipts, check writing, deposits, advance payments, credit card payments, and account reconciliation.
Financial reporting - Provide easy-to-use financial reports including balance sheets, profit and loss statements, cash-flow analysis, transaction reports, multi-period comparisons, and budget reports.
2. Customer Relationship Management (CRM)
Sales-opportunity management - Manage the entire sales process through different sales stages. Track sales opportunities and activities, analyze their outcome, and forecast revenue potential. You can monitor and analyze sales opportunities using dashboards and sales reports.
Web CRM - Give your sales team secure access to customer data on the Web wherever they are. Provide a Web-based interface to your customers so they can log inquiries and check order status-all in real time.
Microsoft Outlook integration
- Import customer data from SAP Business One into your Microsoft Outlook contacts list. Activities and tasks entered into your calendar in SAP Business One can be synchronized with your schedule in Microsoft Outlook.
Customer service and support - Allow your customer-service and support teams to administer customer warranties and service contracts, manage service calls, and track all customer-interaction activities.
Business-partner management - Manage the master data for your resellers and channel partners to track sales leads and opportunities including profiles, contact summaries, account balances, and sales- pipeline analyses.
3. Operations and Distribution
Sales and delivery - Generate price quotes, enter customer orders, set up deliveries, update stock levels, report on customers’ current balances, and manage all billing and accounts receivable.
Purchasing - Manage and maintain your vendor contracts and transactions including the issue of purchase orders, updates to stock qu
antities, calculations for the value of imported items, returns and credits, and payment processing.
Inventory management - Handle inventory levels, item management, price lists, special price agreements, transfers between warehouses, and stock transactions-all via integration with other processes such as sales and purchasing.
Production planning - Manage your production material requirements through a wizard-based process that enables users to define a planning scenario in five easy steps and predict demand based on forecasts.
4. Administration and Reporting
Human resources - Capture pertinent information about eac
h employee so you have only one system for maintaining and managing your employee records and data.
Automatic alerts - Define your own alerts and unique workflo
w processes by establishing approvals, procedures, and steps that are automatically initiated when a specific event occurs.
Dashboards and reports - Create intuitive reports and dashboards for every aspect of your business including customers and suppliers, sales, cash flow, bookkeeping, warehouse stock, financial statements, pricing, and customer activities.
Drag and relate - View important relationships between da
Customization and integration - Enable users to easily add fields, change forms, and personalize queries and reports. A standard software development kit (SDK) consisting of reusable business objects and user-interface-customization tools is available to customize and integrate SAP Business One to meet your specific industry and business needs.ta-and instantly gain a complete understanding of any business transaction-by dragging the data you want more information on, positioning it on top of other data, then drilling down for more details.
E-Commerce - Set up your own online store that is ful
ly integrated with inventory and financials including online catalog, shopping cart, order processing and notification, customer configuration tools, and online customer services.